Refund and Cancellation Policy
How cancellations, rescheduling, refunds, overpayments, and service issues are handled.
We provide scheduled local and Wyoming intrastate moving, packing, office moving, and specialty handling services, not shipped retail goods. We use itemized pricing with no hidden fees: every possible charge is listed in your written estimate. This policy explains when itemized charges are refundable and when a charge listed in the Fee Schedule may apply.
01Service Fulfillment
Our services are fulfilled in person at the pickup, delivery, or worksite locations agreed in writing. A service is fulfilled when the crew performs the agreed work. If a no-show or blocked access prevents the crew from beginning after dispatch, only the published $100 USD flat fee applies; the unperformed service is not treated as completed.
02Estimates, Deposits, and Payment
- Estimate requests cost $0 USD.
- Written estimates list every possible job charge in USD and its trigger. Published surcharge categories use the applicable rate or basis from the Fee Schedule.
- No deposit is taken for local or Wyoming intrastate moving, packing, office, or specialty services.
- At completion, after the customer confirms the agreed work, we issue an itemized invoice. The full balance is due on completion.
03Cancellations and Rescheduling
Cancellation, date-change, and scope-change terms
Exact fees for offered Wyoming services
These terms apply to local and wyoming intrastate moving, packing, office, and specialty services.
| Trigger | Fee | What it means |
|---|---|---|
| 48 or more hours before the scheduled start | $0 USD — free | No cancellation fee. |
| 24 to 48 hours before the scheduled start | $50 USD flat fee | This is the complete cancellation fee for this window. |
| Under 24 hours or on the scheduled service date | $100 USD flat fee | This covers the crew and truck time reserved for the job. |
| No-show or blocked access after the crew is dispatched | $100 USD flat fee | Applies when the crew arrives but cannot begin the scheduled work. |
| Date change requested 48 or more hours ahead | $0 USD — free | The replacement date remains subject to crew and truck availability. |
| Date change requested within 48 hours | $100 USD flat fee | The same-day cancellation fee applies. |
Added inventory or scope: Added inventory or scope has no penalty fee. It is re-quoted in a written change order, and the customer must approve the adjusted price before the added work continues.
04Refunds
Refunds may be issued for:
- Documented overpayments or duplicate payments.
- Charges for services we agreed to perform but did not perform.
- Other amounts required by the written agreement or applicable law.
Completed moving, packing, office moving, labor, travel, and specialty handling services are generally not refundable solely because the customer changed plans after the work was performed. We approve or deny a refund request within 5 business days after receiving it. An approved refund is issued to the original payment method within 5 business days after approval. A bank or payment provider may take additional time to display the credit after we issue it.
05Damage, Loss, and Service Claims
Damage or loss claims are handled through the claims process in the Terms of Service, written service order, the Valuation and Liability Disclosure, and applicable law. A claim is not the same as a general refund request. Report claims promptly and preserve the item and packaging for inspection. We accept written claims for all offered Wyoming services for at least nine months under the service-specific start dates in Terms §09; that claim-intake window does not shorten any longer period provided by Wyoming law. Default liability coverage (no charge): released value of $0.60 USD per pound per article.
06How to Request a Refund or Cancellation
Contact us by email, phone, or the contact page. Include your name, service address, estimate or invoice number if available, scheduled date, amount paid, and the reason for the request. We may ask for additional information to verify the transaction and evaluate the request.
07Contact
705 Harrison St, Sheridan, WY 82801, USA
hello@velvetmovingstorm.com - +13078567109